Analyzing Executive Calendars in Outlook - Tech Tip for Executive Assistants

I wanted to watch this but cant stand that NOISE in the background

Thanks for this helpful video. Can you give us an example of the insights you obtain from the analysis? I did manage to pull the data but not sure how to analyze it so it would be helpful if you could walk us through an example of something that you noticed and/or a change that you made on that basis.

I'm trying to do this for my executive but we are using google. Do you know if have something like this for google calendar?

This function does not work for shared calendars with private appointments and also does not list recurring events as individual occurrences. Essentially useless. Microsoft needs to step it up big time.

Seems like you’ve only replied to compliments but not to those who are having issues with their execs calendar. This is will only pull my calendar info and not my manager.

When trying to use both methods with my director's calendar (which is a shared calendar), her items will not pop up. Is there a setting or something I need to adjust in her shared calendar so I can utilize your tips? Thanks for being a wonderful resource!

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This will be SO helpful! I'll be able to provide a meeting cadence schedule for my boss with dates and I don't have to go through his calendar day by day!

Great tip! Which version of Outlook are you using? I don't appear to have the same options. Also, how do you pull a report from your business partner's calendar? I'm only getting the option to pull it from my own calendar.

Thanks so much, I have always thought this is the way to start off with a new boss, analyze and provide recommendations based on your life experience

great tutorial. kindly share how to use the latest version of the outlook calendar as some features have changed. thank you

Useful advice. I tried exporting but it wouldn't pick up my executives calendar. Not sure what went wrong?

Great info!

has anyone actually run a report for the Executive's calendar, when I do, it comes out blank only grabs headers. Any help would be appreciated.

This is way above my expertise!!!!!! I don't know how to pull a report in outlook.

Sooooo helpful
Glad I stumbled upon your channel
Thank you!

OMG - that is an amazing tool! I am so going to use that ALWAYS!!!

Thanks for tip. However after selecting calendar ,I'm not getting the default link to Brower.. plz help

There is an annoying buzz feedback sound on the audio for this video. I hope it is fixable.

I've been an assistant for years and never thought to do this- thanks so much!

Although my mangers share their calendars with me and I have full permissions , I couldn't find a way to export from one of their calendars. I couldn't even see their calendars in the list. Do you have any advice for that? Thank you.

Hi I am delegated to my bosses calendar however when I try pull the report, my calendar report is exported into excel and not my bosses. Does this have to do with permissions, please help I am trying to impress my boss

Thank you.  I wish I could have knows these tricks many yrs ago. I could have saved many extra long hours at work.

is there a way to be able to view the category colors my executive assigns to her own calendar on my view of her calendar? Having a hard time finding any info on this.

By pulling reports, you mean just analyzing the calendar? Or is there a way to download a report that automatically shows repeating invites on Outlook?
EDIT: NEVER MIND, i finished the video!

What version of Outlook are you using? My Exec's calendar doesn't come up as an option and I also can't even find recurring meetings on my own calendar using the search bar method.

Not sure why, following ur directions and only the column headings export and non of the data(?). Love your tutorials hope I can get this to work.

So, it didn’t work for me because when I follow your steps it always falls back into my own calendar and it can’t see my executives calendars 😞

Can you make a video showing all these Calendar hacks?!!! I was very impressed!

Thank you for doing this!

Hello! Thank you for this. I am having issues getting my boss' profile added. How do I go about doing that?

Thank you for the tips!

you might not respond to this since the video is old, but why doesn't my calendar have that tool bar at the top?

How do you pull a report?

You are awesome! THANK YOU!

please don’t ever stop posting...

Great info! Thank you!

Good information for EA

Thank you so much for this! Super helpful!!

God Bless you my Sister for this valuable information

Great concept. It only seems to work for myself and not the person whose calendar I manage.

Really useful information. I think I will need my bosses password to allow me to do these suggestions. Thanks

Hi, I support 2 different managers and was out of the office for FMLA.  Came back to hear that all my recurring meeting invites were not able to be edited by either manager.  Is there a way to change an existing calendar invite to allow for those changes?

It won’t let me do this on a Shared Calendar. It only pulls up my own 😞

This is awesome ...

Hi, whats the be policy to add and/or describe the meeting subject or meeting title, when setting up the meeting from your bosses calendar?